The concept of backing up files and work is not new. Backups are as ancient as written word itself because it was a way to preserve information in the event the original copy was lost or damaged. Today, backup strategies are far more elaborate due to the sheer amount of data, information, and work process and it is crucial for companies to have solid plans for all facets of operations. Companies can no longer ignore the critical need for a backup strategy and should implement a plan from day one.
Local vs Cloud Backup Strategy
Choosing a backup method should always reflect what is best for everyone involved. The principal advantage to keeping local backups is it is much faster to retrieve data from a local system than online or through the cloud. Conversely, the leading disadvantage is the potential loss of backups onsite by disaster or system failure.
Local Off-Site Backups
Business continuity is a critical aspect of a healthy company and any loss of time might result in significant loss of income and business integrity. For that reason, companies should choose an off-sight local backup to prevent a total loss, should disaster strike home.
Backing up through a Cloud Service Provider
Another method for backing up data and work processes can be found using the internet and a cloud computing partner. The cornerstone of a cloud service provider is in the provider’s ability to ensure continuity at all times. From data to applications, work processing to fully integrated communications, the right cloud service partner can ensure your company does not suffer from a loss of data. However, cloud computing relies on internet connections and may slow down the recovery process.
What’s the Right Mix for Your Business?
Choosing one method over another or even blending the two – local versus cloud – ultimately comes down to cost and recovery times. These two factors play the most substantial role in developing a backup strategy.
Where to Start with Your Backup Plan
If you don’t know where to start with a backup plan, chances are you don’t know which method is right for your company. The number one way to overcome some of the initial hurdles of developing a backup strategy is through a simple exercise.
Identify the Essentials
Imagine you’ve just walked into your office and found it empty. What are the critical applications, data, and equipment you would immediately need in order to get back up and running and to accomplish the priorities of the day?
Determine Unused Material
Also, review what you are not using and whether you should backup it up or archive it. You should not backup files, data, and applications you’re not using, unless you have a legal or regulatory requirement.
Consider Proprietary Software
Also, consider your proprietary software and applications. You may need to image your computers and backup your operating systems for fast recoveries. The recovery process is critical when designing a backup strategy, and the right cloud service provider can offer virtual machine connections to get your up and running with little to no downtime, should your systems fail entirely.